Audits of Record Retention and Record Destruction Process Worry Many CIOs

Record Management is a Critical Issue for Many......


Janco has just released a new policy template to address this new concern of CIOs. Current rules and regulations regarding the protection and destruction of confidential and sensitive documents require that any person or company that possesses or maintains such information to take reasonable measures to protect against unauthorized access to, or use of the information in connection with its disposal. In addition Sarbanes-Oxley requires that records be retained for all audits and legal proceedings. 

Records Management retention periods

Read on Record Management Policy  Order Records Management Policy  Download Sample Policy


Business Continuity & Disaster Planning Requirements Defined

Business Continuity and Disaster Planning require data
consistency with the synchronous replication of data over long-distances and / or journal replication to protect against local and wide-area disasters. This technology provides other benefits, including:

  • Maintaining more efficient data currency. Using synchronous replication over a short distance in a campus or metropolitan area cluster provides the highest level of data currency without undue impact to application performance.
  • Permitting swift recovery. A campus/metropolitan cluster implementation allows for fast automated failovers after a local area disaster with minimal to no transaction loss.
  • Permitting recovery even when a disaster exceeds traditional regional boundaries. A wide-area disaster could disable both data centers 1 and 2, but with some manual interaction, operations can be shifted to data center 3 and continue after the disaster.
  • Shifting to staffing outside the disaster area. A wide-area disaster also affects people located within the disaster area, both professionally and personally. By moving operations out of the region to a remotely located recovery data center, operational responsibilities shift to people not directly affected by the disaster.

Janco has defined a Template with a Backup and Backup Retention policy that is a complete policy which can be implemented immediately. The document is provided in both Word 2003 and MS WORD format and is easily modified. This policy is included in the Disaster Recovery / Business Continuity Template.

Below is a table from the policy.

Type of Data

Minimal Backup Policy

Backup Retention Policy

System software

Latest Version plus patches
 At Least Weekly

Annual (verified) Backup
Monthly Generations
Weekly Generations

Application software

Latest Version plus patches
At Least Weekly

Annual (verified) Backup
Monthly Generations
Weekly Generations

System data

Daily

Annual (verified) Backup
Monthly Generations
Weekly Generations
Daily Generations

Application Data

Daily with real time transaction files

Annual (verified) Backup
Monthly Generations
Weekly Generations
Daily Generations

Software licenses, encryption keys, & Protocol Data

Weekly

Annual (verified) Backup
Monthly Generations
Weekly Generations

Read on DR/BC Security Bundle  Order DR BC Security Bundle  Download Sample DR BC Security Bundle